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Diversity - Innovation - Caring - Global Collaboration - Winning Spirit- High Performance

At Boston Scientific, we'll give you the opportunity to harness all that's within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we'll help you in advancing your skills and career. Here, you'll be supported in progressing - whatever your ambitions.

About the role

Boston Scientific is seeking an experienced Executive Assistant to provide support to the Chief Financial Officer and SVP, Investor Relations.

This role provides high level administrative and project management support, including meeting and calendar management, creation of executive presentations and communications in addition to other administrative projects and tasks. The work will be highly confidential in nature and will cover a diverse scope of activities. A successful candidate will be self-motivated, have excellent interpersonal skills and ability to foster professional relationships across the organization.

Your responsibilities include:

• Calendar & meeting management - Proactively identify and resolve scheduling conflicts, prioritize meetings to ensure efficient use and preferred allocation of executive's time.
• Perform various financial management tasks, such as processing electronic expense reports, preparing invoices, and purchase orders that include budget tracking in accordance with vendor contract expectations.
• Coordinate complex domestic and international travel arrangements, including itineraries and agendas, directions, transportation, and lodging. Prepare and process expense reports.
• Plan and organize regular staff meetings, including agenda and materials preparation, tracking attendance, and organizing logistics.
• Manage a variety of meetings including invites, agenda, slide organization, and meeting minutes/action items.
• Maintain organizational charts for senior executives and their teams.
• Anticipate and coordinate projects/assignments, organize own schedules, and that of others, to meet deadlines.
• Translate complex and/or technical, in-depth thoughts into documents (letters/memos/presentations, etc.) by researching subject; anticipate needs for communications; make suggestions for improvements in existing.
• Acts as a conduit of communication to and from Sr. Leadership.
• Support onboarding for new senior level staff
• Contacts are frequent with individuals representing outside organizations, including investors in Boston Scientific, and/or individuals of significant importance within the company involving planning and preparation of communications, requiring tact, persuasion, and negotiation skills.
• May be responsible for various components of initiatives to include:
  • Developing and adhering to timetables
  • Coordinating large meetings/events
  • Preparing status reports, records, and documents
  • Securing vendor estimates and purchase orders, processing invoices, ensuring vendor quality
  • Overseeing the execution of deliverables

What we're looking for:
Required Qualifications

• High School Diploma or GED, Bachelor's Degree preferred
• 5+ years' experience providing executive support in corporate environment, preferably in highly matrixed, global organization
• Exceptional interpersonal skills, both written and verbal
• Ability to maintain high degree of confidentiality and discretion
• Ability to take initiative and drive projects to completion
• Demonstrate high levels of professionalism and customer orientation
• Ability to work effectively and partner with peers
• Exceptional administrative and organizational skills
• Excellent problem-solving skills
• Demonstrated ability to effectively utilize MS Office programs, including Teams and SharePoint
• Ability to work independently, multi-task, and prioritize daily workload
  

Requisition ID:582653

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most - united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do - as a global business and as a global corporate citizen.

So, choosing a career with Boston Scientific (NYSE: BSX) isn't just business, it's personal. And if you're a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!

At Boston Scientific, we recognize that nurturing a diverse and inclusive workplace helps us be more innovative and it is important in our work of advancing science for life and improving patient health. That is why we stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer.

Boston Scientific maintains a prohibited substance freeworkplace. Pursuant to Va. Code * 2.2-4312 (2000), Boston Scientific is providing notification that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and that violations will result in disciplinary action up to and including termination.

Please be advised that certain US based positions, including without limitation field sales and service positions that call on hospitals and/or health care centers, require acceptable proof of COVID-19 vaccination status. Candidates will be notified during the interview and selection process if the role(s) for which they have applied require proof of vaccination as a condition of employment. Boston Scientific continues to evaluate its policies and protocols regarding the COVID-19 vaccine and will comply with all applicable state and federal law and healthcare credentialing requirements. As employees of the Company, you will be expected to meet the ongoing requirements for your roles, including any new requirements, should the Company's policies or protocols change with regard to COVID-19 vaccination.