Primary Work Location:

Hybrid: Two days on-site in Westborough, MA three days working from home.

Job Summary:

Working under the direct supervision of the Accounts Payable Supervisor, this position performs various clerical and data control duties to support the Accounts Payable department of the UPST.

Essential Functions:

• Provides clerical support to the Accounts Payable department.
• Examines documents for compliance with rules and regulations of the State Comptroller, the Commonwealth of Massachusetts, and the University of Massachusetts.
• Reviews problem data, checking for discrepancies and making corrections and enters information into the system.
• Processes and verifies balances and maintains and purges records and routine files.
• Answers questions on University policy and procedures in reference to appropriateness of expenditures, status of accounts, and invoice problems.
• Checks for discrepancies between source documents and data entry to determine accuracy of information and ensure compliance with established standards and procedures.
• Processes payment of assigned vendors on a daily basis.
• Research and resolve problems and/or questions relating to invoices with vendors and departments.
• Receives invoices from vendor for payment, audits disbursement vouchers for appropriate documentation and accuracy of data for entry, and for availability of funds.
• Processes refund checks and deposits from vendors. Requests stop payments and copies of cancelled checks, when appropriate.

Other Functions:

• Perform other duties as required.

Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience):

• High School degree or equivalent
• 1-2 years of Accounting/bookkeeping experience or related work experience
• Demonstrated ability to handle details and multiple priorities and ability to meet deadlines
• Ability to communicate effectively, both orally and in writing

Preferred Qualifications (Knowledge, Skills, Abilities, Education, Experience):

• PeopleSoft experience
• Proficiency with Microsoft Office or similar software

Working Conditions:

• Typical office environment

Additional Details:

Salary commensurate with experience up to $53,000.