Position: Senior Grant Manager, Hematology/Oncology Research

Location: Boston, MA

Schedule: 40 hours per week, Hybrid

ABOUT BMC:

At Boston Medical Center (BMC), our diverse staff works together for one goal - to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.

You'll find a supportive work environment at BMC, with rich opportunities throughout your career for training, development, and growth and where you'll have the tools you need to take charge of your own practice environment.

POSITION SUMMARY:

The Senior Grant Manager is responsible for all post-award financial functions for the assigned contract and grant portfolio. The Manager ensure timely and applicable budget, expenditures and projections and will collaborate with Research staff, Division Chief, Clinical Services, and PI's (Principal Investigators) in the financial management, planning, and reporting of programs, grants, and contracts, while making sure that the PI's are receiving sufficient and timely financial information. The Manager will be responsible for the coordination of pre-award submissions and will manage the administrative functions for the assigned portfolio.

JOB RESPONSIBILITIES:

Grants fiscal operations management:

• Manage all income, contract, donor, and grant accounts including deposits, balances, and authorization of expenses for all accounts within portfolio. Help provide leadership and strategy for all fiscal operations within programs and portfolio
• Primary contact for all post-award issues for PI's within portfolio, including: reimbursements, purchases, invoice payments, staffing, consulting payments, subcontracts, budget analysis, financial planning.
• Track all accounts using the internal forecast model of budget, actual, and projection tracking. Review and reconcile monthly accounts to actual expenditures.
• Manage a master reconciliation workbook for all accounts within portfolio in accordance to the template created by RAF. Manage/maintain centralized post award files as outlined by RAF policies and procedures.
• Manage close out process and checklist for all accounts, ensuring funds are spent and allocated appropriately, unspent purchase orders are closed out, etc.

OTHER

• Manage Effort reporting for both BMC staff and BU faculty in portfolio, and outside of portfolio. Develop and monitor annual Program budgets, which encompass multiple PI's and sources within portfolio.
• Manage annual federal Space Survey for PI's within portfolio and other areas when needed. Develop and monitor annual budgets for divisions and/or PI's within portfolio, and outside of portfolio when needed
• Manage payroll information for all staff and faculty within portfolio, to include: updating faculty salary shuttles, and managing Workday salary allocations. Collaborate with PI's regarding employee hiring.
• Manage centralized personnel files, which should include, salary allocations, salary allocation changes, SARFs, on boarding paperwork, annual performance reviews etc.

Personnel management & training

• Provides direction and development to an administrative assistant and any temporarily assigned staff, by coaching, identifying training needs, assigning progressively challenging projects, and assisting in career development planning.
• Monitors productivity and performance to identify and evaluate strengths and training opportunities in relation to operational effectiveness.
• Manage annual compliance requirements for BMC staff within assigned work group/portfolio; including PMP process with the direct managers, health compliance, and trainings. etc.
• Help provide leadership and employee engagement for all staff and faculty within programs and portfolio. Oversee on-boarding of all new employees within assigned work group

Administrative support

• Oversee administrative functions for the division and/or assigned portfolio - working with internal and external groups, facilities, IT, Telecomm, Environmental Services, etc. ensuring floor is management appropriately - inclusive of shared copier management, kitchen management, space management, keys, phone list, email distribution list, etc.,
• Assist in creating policy and procedure manual for RAF.
• Attend meetings including, but not limited to: Research Administration, Departmental Administrator, BMC RSGA and BU Research Meetings.
• Follow all policies and procedures outlined by RAF.

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

JOB REQUIREMENTS

EDUCATION:

• Bachelor's degree in related field.
• Appropriate combination of education certifications and/or relevant work experience will be considered.

EXPERIENCE:

• At least 10 years related experience in accounting, budget and/or grant administration experience is required.
• Experience in healthcare, academic, or non-profit field preferred.

KNOWLEDGE AND SKILLS:

• Knowledge of federal grants and accounting principles.
• Knowledge of programs and Grants Administration policies and practices.
• Ability to anticipate objections and plan appropriate responses; ability to perform and lead effectively in stressful situations and to solve problems as they occur.
• Proficient with standard software used in office setting (i.e. MS Word, Excel, web browser, etc.)
• Proficient with financial software and ability to use multiple financial systems
• Must be willing to adapt and change processes and systems when necessary

JOB BENEFITS:

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.
• Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

ABOUT THE DEPARTMENT:

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn't dictate health.

is an Equal Opportunity/Affirmative Action Employer.If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail toor call617-638-8582to let us know the nature of your request.

Equal Opportunity Employer/Disabled/Veterans