Not Authorized
You are currently not authorized to access this section.
Please contact your Administrator to change your authorization settings.
Please contact your Administrator to change your authorization settings.
Project Administrative Assistant (PDF)
Lexington, MA
Job Description
EMPLOYMENT OPPORTUNITY
Town of Lexington
We are currently accepting applications for the full-time position of:
Project Administrative Assistant
Department of Public Facilities
Anticipated starting salary range: $29.14 to 33.21 per hour
with excellent benefits
The REQUIRED Town of Lexington application must be received in the Town's Human Resources
Department. This position is open until filled.
GENERAL SUMMARY:
Under the general supervision of Department of Public Facilities (DPF) Office Manager, the Project Administrative
Assistant will assist the DPF with project documentation, maintain the DPF webpage, and database management
for the Town's 20-year capital plan.
ESSENTIAL JOB FUNCTIONS:
* Collect, analyze, and interpret data related to the department's operations, including work orders,
construction documents, maintain a database of all digital files for DPF projects, including the Town's 20-
year Capital Plan.
* Generate regular reports related to the Town's 20-year Capital Plan and update all capital improvements
within the plan as they occur
* Manage the Department's webpage, including regular updates the Department's public facing projects
* Create reports, analysis, and projections using data from various sources, including the 20-year capital
plan and other department databases
* Identify trends and patterns in departmental data, and make recommendations to improve processes,
increase efficiency, and reduce costs
* Ensure the Department is in compliance with record retention requests, policies, and procedures.
* Participate in Permanent Building Committee to collect minutes and distribute as needed
* Perform other similar or related duties as required or directed.
SUPERVISORY RESPONSIBILITY:
None.
TRAINING & EDUCATION
Education: High School diploma, Associates Degree preferred, or related field with a minimum of five years of
professional work experience.
Training: Preference will be given to candidates with a background in project management, experience maintaining
websites, Excel expertise, knowledge of Bluebeam, or other technology-based construction management software
such as project scheduler, costing analysis, etc.
QUALIFICATIONS:
Knowledge of:
* Cutting edge software programs such as Microsoft Project
* Data analysis practices
* Mastery of Excel including the regular use of pivot tables
* Website maintenance
* Bluebeam software
* Record retention procedures
* Database management
Ability to:
* Work independently in the absence of supervision.
* Communicate clearly and concisely, both orally and in writing, and maintain effective working relationships.
* Effectively handle an environment which involves close contact with coworkers and the public.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Work is performed in a normal office environment not subject to extremes of temperature, noise, odor, etc.
Operates computer, printer, photocopier, fax machine, telephone, and other office equipment. Work requires
extended periods of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger
dexterity.
The Town of Lexington has a strong commitment to Diversity, Equity, and Inclusion and we are actively
seeking candidates who bring new voices and lived experiences to our organization.
The above statements are intended to describe the general nature and level of work being performed by
people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and
duties required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position.
*External and internal applicants, as well as position incumbents who become disabled as defined under
the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either
unaided or with the assistance of a reasonable accommodation to be determined by management on a
case by case basis.
This job description does not constitute an employment agreement between the employer and employee,
and is subject to change by the employer, as the needs of the employer and requirements of the job
change.
The Town reserves the right to modify the application deadline, and/or accept applications after the deadline,
to best serve the interest of the community.
After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to
one or more interviews. All applicants will be notified of their standing in the process as soon as a decision
has been made regarding their individual application.
Individuals who need accommodations in order to participate in this process should contact the Human
Resources Department.
Questions regarding this hiring process should be addressed to the:
Human Resources Department
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
(781) 698-4590
jobs@lexingtonma.gov
Town of Lexington
We are currently accepting applications for the full-time position of:
Project Administrative Assistant
Department of Public Facilities
Anticipated starting salary range: $29.14 to 33.21 per hour
with excellent benefits
The REQUIRED Town of Lexington application must be received in the Town's Human Resources
Department. This position is open until filled.
GENERAL SUMMARY:
Under the general supervision of Department of Public Facilities (DPF) Office Manager, the Project Administrative
Assistant will assist the DPF with project documentation, maintain the DPF webpage, and database management
for the Town's 20-year capital plan.
ESSENTIAL JOB FUNCTIONS:
* Collect, analyze, and interpret data related to the department's operations, including work orders,
construction documents, maintain a database of all digital files for DPF projects, including the Town's 20-
year Capital Plan.
* Generate regular reports related to the Town's 20-year Capital Plan and update all capital improvements
within the plan as they occur
* Manage the Department's webpage, including regular updates the Department's public facing projects
* Create reports, analysis, and projections using data from various sources, including the 20-year capital
plan and other department databases
* Identify trends and patterns in departmental data, and make recommendations to improve processes,
increase efficiency, and reduce costs
* Ensure the Department is in compliance with record retention requests, policies, and procedures.
* Participate in Permanent Building Committee to collect minutes and distribute as needed
* Perform other similar or related duties as required or directed.
SUPERVISORY RESPONSIBILITY:
None.
TRAINING & EDUCATION
Education: High School diploma, Associates Degree preferred, or related field with a minimum of five years of
professional work experience.
Training: Preference will be given to candidates with a background in project management, experience maintaining
websites, Excel expertise, knowledge of Bluebeam, or other technology-based construction management software
such as project scheduler, costing analysis, etc.
QUALIFICATIONS:
Knowledge of:
* Cutting edge software programs such as Microsoft Project
* Data analysis practices
* Mastery of Excel including the regular use of pivot tables
* Website maintenance
* Bluebeam software
* Record retention procedures
* Database management
Ability to:
* Work independently in the absence of supervision.
* Communicate clearly and concisely, both orally and in writing, and maintain effective working relationships.
* Effectively handle an environment which involves close contact with coworkers and the public.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Work is performed in a normal office environment not subject to extremes of temperature, noise, odor, etc.
Operates computer, printer, photocopier, fax machine, telephone, and other office equipment. Work requires
extended periods of sitting, reaching, typing, and mousing, which requires eye-hand coordination and finger
dexterity.
The Town of Lexington has a strong commitment to Diversity, Equity, and Inclusion and we are actively
seeking candidates who bring new voices and lived experiences to our organization.
The above statements are intended to describe the general nature and level of work being performed by
people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and
duties required. The omission of specific statements of duties does not exclude them from the position if
the work is similar, related, or a logical assignment to the position.
*External and internal applicants, as well as position incumbents who become disabled as defined under
the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either
unaided or with the assistance of a reasonable accommodation to be determined by management on a
case by case basis.
This job description does not constitute an employment agreement between the employer and employee,
and is subject to change by the employer, as the needs of the employer and requirements of the job
change.
The Town reserves the right to modify the application deadline, and/or accept applications after the deadline,
to best serve the interest of the community.
After the deadline all applications will be reviewed and the most highly qualified candidates will be invited to
one or more interviews. All applicants will be notified of their standing in the process as soon as a decision
has been made regarding their individual application.
Individuals who need accommodations in order to participate in this process should contact the Human
Resources Department.
Questions regarding this hiring process should be addressed to the:
Human Resources Department
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
(781) 698-4590
jobs@lexingtonma.gov
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
5+ years
Email this Job to Yourself or a Friend